Data Privacy Policy

Preamble

This Privacy Policy explains how your personal data ("data") is collected, used, and shared when you use the Notion Presentation Mode Chrome Extension (the "Extension"). This Policy is intended to comply with the General Data Protection Regulation (GDPR) and other relevant data protection laws.

Effective Date: December 22, 2024

Responsible Entity

Bost& UG (haftungsbeschränkt)

Jülicherstraße 72a

52070 Aachen, Germany

Email: info@bostand.com

Website: www.bostand.com

Overview of Data Processing

The following summary outlines the types of data processed, the purposes of processing, and the categories of individuals whose data is processed.

Types of Data Processed

• Usage Data (e.g., interactions with the Extension)
• Contact Data (e.g., email addresses for support or subscriptions)
• Payment Data (e.g., billing details via Stripe or ExtensionPay, Authentification)

Categories of Individuals

• Users of the Extension
• Support requestors

Purposes of Processing

• Providing the Extension's core functionality (e.g., converting Notion pages to slides)
• Payment processing and licensing management
• Communication and support
• Improving and troubleshooting the Extension

Legal Bases for Processing

The processing of data is based on the following legal grounds:

• Consent (Art. 6(1)(a) GDPR): For optional features, such as newsletters.
• Contract Fulfillment (Art. 6(1)(b) GDPR): To provide the Extension's functionality and manage subscriptions.
• Legitimate Interests (Art. 6(1)(f) GDPR): For security, analytics, and service improvement.
• Legal Obligations (Art. 6(1)(c) GDPR): For compliance with applicable laws.

Services Used

Data Sharing and Transfers

Data is only shared with third parties as required to provide services (e.g., payment processing) or comply with legal obligations. Transfers to third countries comply with GDPR via mechanisms such as:

• EU-US Data Privacy Framework
• Standard Contractual Clauses (SCCs)

Data Retention

Your data will only be retained as long as necessary for the purposes outlined in this Policy:

• Contact data: Retained 3 years, if no deletion requested.
• Payment Data: Retained as per financial and legal requirements (e.g., up to 10 years for tax purposes).
• Newsletter Data: Retained until you unsubscribe.

Your Rights

Under GDPR, you have the following rights:

• Access: Request access to your personal data.
• Rectification: Correct inaccurate or incomplete data.
• Erasure: Request deletion of your data, subject to legal obligations.
• Restriction: Limit how your data is processed.
• Portability: Receive your data in a structured format.
• Objection: Object to data processing based on legitimate interests.
• Withdraw Consent: Revoke your consent for data processing at any time.

To exercise these rights, contact: info@bostand.com

Cookies and Tracking

This Extension does not use cookies or other tracking technologies.

Security Measures

We implement technical and organizational measures to protect your data, including:

• Encryption (e.g., TLS for communications)
• Data minimization practices

Updates to This Policy

We ask you to inform yourself regularly about the content of our privacy policy. We will amend the privacy policy as soon as changes to the data processing carried out by us make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.

Contact Information

If we provide addresses and contact information of companies and organizations in this privacy policy, please note that the addresses may change over time and please check the information before contacting us.

If you have questions about this Privacy Policy or how your data is handled, please contact:

Bost& UG (haftungsbeschränkt)

Email: info@bostand.com

Supervisory authority responsible for us:

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia

P.O. Box 20 04 44